Running head: Document Retention Policy and Litigation Hold Notice

Document Retention Policy and Litigation Hold Notice
David Hamburg Jr.
Final Project
IS 3350
Introduction
It is Premier College’s policy to maintain complete, accurate and high quality records. Records are to be retained for the period of their immediate use, unless longer retention is required for historical reference, contractual, legal or regulatory requirements or for other purposes as may be set forth below. Records that are no longer required, or have satisfied their required periods of retention, shall be destroyed. No officer, director, employee, contractor or volunteer of Premier College shall knowingly destroy a document with the intent
Purpose
This policy addresses the procedures for preserving documents, electronic information, and other materials that may constitute evidence in pending or “reasonably foreseeable” litigation. A “litigation hold” is the process of identifying and preserving such materials. A “litigation hold” impacts Premier College’s established records management and retention plans and schedules, requiring certain documents and electronic information to be retained for longer periods of time in an unaltered form. This could include, for example, an electronic document being retained in its electronic form rather than simply the printed form, with-in compliance to federal law regarding litigation holds.
Definitions
Electronically Stored Information (ESI) - Any information stored electronically,
Including writings, drawings, graphs, charts, photographs, sound recordings, images, and
Other data or data compilations—stored in any medium from which information can be
Obtained either directly or, if necessary, after translation by the responding party into a
Reasonably usable form.
Potentially Discoverable - Any items, including documents, tangible things, or ESI, that
May fall within the scope of discovery in a particular lawsuit under the Federal Rules of
Civil Procedure or the