Plan and organise an event (320)

The purpose and benefits of planning an event are to ensure the event runs smoothly and to plan. In doing so you can ensure that time and cost are used effectively by all the people involved in the event by communicating to those involved throughout the planning stage. When planning an event I ensure I start the planning well in advance so that I have the opportunity to be thorough thus ensuring the event runs smoothly and to plan.

The role of the event organiser is to manage the event. This will start at the planning stage which is the first part of organising any event, through to the delivery of the event. At the planning stage I would need to set out key objectives for the event. These can …show more content…
As an example, if I am planning a social event for work, I would need to consider a number of points:
I. Access to the venue – is their disabled access, facilities to suit the needs of people attending
II. Food at the venue – is their going to be anyone attending who has special dietary requirements e.g. vegetarians, people with allergies to certain foods (nut allergies for example)
III. Type of event – is the event I am organising suitable for the majority of people being invited to attend. Whilst planning a social event at work I asked for ideas from staff to gain their interest and focus. I then fed back to them the top 3 suggestions and asked staff to vote. I then went with the majority vote.

To ensure relevant health, safety and security requirements are met I would always check with the venue managers to gain information regarding this. I would be checking on disabled access for example as well as fire procedures and first aid.

At the planning stage I would establish what resource I have to provide support to me. For example if in the form of other staff members, I would ensure I communicated with them from the planning stage until the event had been held and this would end after I had evaluated how the event had gone. Arranging regular meetings as well as communicating via email with staff resource would be important to the success of the event.

For event materials I would use a company that I had used successfully