Unit 18: Managing a Business Event
P1: Describe the skills required of an event organiser
In this section of unit 18, I have been asked to produce a presentation which includes the required skills and the role of an event organiser. If the event organiser has the right skills and is aware of their role then the event will be a successful one.
Skills of an Event Organiser:
If an event organiser is aware of his or her skills and adapt has the ability to adapt those skills to the preparation of the event then they will be a successful event organiser. The required skills of an event organiser are such as the following: * Communication and Interpersonal skills * Time management * Problem solving * Negotiating *
You then need to organise a catering which is suitable to your venue because you cannot serve sandwiches in a hotel and you cannot provide three courses in a park. Plan the timing, orders and when you need to them to be delivered. You will also buy or reserve facilities such as sound system or a projector if you are hoping to use it.
Programme
A programme is a list of activities or what will be happening during the event. It helps the guests/attendees know what will happen it basically guides the guest to how the event is structured out. It is a outline of what will happened and gives details of special guests, speeches, entertainment, prize-giving, free gifts and etc. The length of time for the event will influence the programme, for example if it’s a whole day event the programme will guide guests on when to have lunch or dinner.
Documents
Most events need some form of hard copy of soft copy (which is a version of a document such as PDF) given out. Documents which are essential are such as the following: * Background to the event * The agenda or schedule * Event papers * Information about travel arrangements * Information about accommodation * Information about additional arrangements
There are some which are not given to attendees, those are used by organisers to follow the