UNIT 221 USE OFFICE EQUIPMENT

1.1 Identify different types of equipment and their uses

Photocopier- copies documents
Laminator-A clear pocket that seals in heat to protect your important documents Binder – A machine that makes a bunch of paper into a booklet
Telephone- To make direct contact with a person that is not beside you or in the same room as you. Shredder- A machine that cuts confidential documents into thin strips. Computer- Printer- Guillotine-

1.2 Describe the different features of different types of office equipment

Photocopier: It is used to copy documents, print on both sides of the paper, make multiple copies of the document, decrease or increase the size the document. Some machines may even be able to print A4 or A3 size paper. Often on an industrial or office photocopier you may be able to scan the document and be able to send the text as an email format.

Laminator: A laminator is a machine that heats up so that a document can be sealed. The laminating pocket is a clear cover to that it seals the paper in the pouch. This again can be A4, A3 or smaller versions.

Binder: the binder allows pages to be collected together in a booklet by pressing holes in the sheets and then using a comb binder to secure all the sheets together into a booklet form.
Did You Know?
1. Comb binding strips can be re-used and recycled.
2. Comb binding strips allow to you add or remove pages.
3. Comb binding is the most affordable binding method used today.
4. Comb binding machines not only punch through paper, but can also punch through laminated paper, clear covers, poly covers and card stock.
5. Comb binding strips can be cut down with scissors for use with smaller books.
6. Comb binding can be used to bind books up to 2″ thick.
7. People have been using comb binding since the 1960s.
8. Comb binding can be used to bind photo albums, scrapbooks, cookbooks, reports, presentations and other literature.
9. Comb binding strips come in about a lot of different standard colors
Telephone:
A telephone is a communication device that allows two or more users to perform a conversation when they are not in the same are as each other to be heard directly. A telephone converts the human voice, into electronic signals suitable for communication via cables or other communication media over long distances, and replays such signals altogether in clear form to its receiver on the other end.

Shredder:

These are electrical machines which can cut confidential paper into thin strips. Businesses must destroy confidential documents. You can shred documents such as cheques, and bank statements

Computer and Printer:

An electronic device which is able of receiving information in such a format and