Unit 43 - Use Office Equipment

1. Identify different types of equipment and their uses

There are many different types of office equipment. The main equipment in an office that can be found is:

• Computers • Telephones • Printers • Photocopiers

Computers can be used on a daily basis for tasks such as sending and receiving emails, using the internet and company personal sites to use information and equipment and policies to help complete tasks.

Telephones help us to keep in contact with many clients/ customers and many members of staff within the company, this can help when a conversation is needed in detail and it is quicker and easier to give them a call that way if they do not answer
Failure to comply with these requirements may lead to both disciplinary action being taken by the Company and prosecution by the Health and Safety enforcing agency.

So it is important that everyone makes sure that they make sure that regular checks are done on the equipment and if you spot any faults or problems that you report into your manager and a member of the IT support team as well as health and safety so that it can be fixed as soon as possible so that it dose not cause any harm to any member staff.

2.4 Explain the purpose of following health and safety procedures when using equipment

The purpose of following health and safety procedures when using equipment is that it will help to minimise accidents and the negative consequences of those accidents and it also helps to promote a positive health and safety culture within the company .

2.5 Explain the purpose of keeping the equipment clean and hygienic

It is important to maintain your equipment and keep it clean to keep the computer running for years on end without having to replace the equipment so often and so that you