Unit five: Principles of supporting business events

Assessment

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Please note that this Assessment document has 3 pages and is made up of 3 Sections.

Name:

Section 1: Supporting business events

This section will help you to evidence Learning Outcome 1: Understand how to support the organisation of a business event.

Learning objective
Place in Assessment
1.1 Describe the range of support activities that may be required when organising a business event
Question 1 Page 1
1.2 Identify ways of providing support before, during and after a business event
Question 2 Page 1

1. When organising a business event, describe the range of support activities that may be required. [1.1]

When a company is arranging an event the admin will have to organize what is needed for the event to be a success. Here are lists of activities the organizer will have to prepare.

Hire a venue
Sometimes the event will be held on company grounds but usually the organiser would have to contact external sources to facilitate the event. The terms and conditions would be agreed on as well as the cost for renting the location. The organisers aim is to find the most suitable location at the best price that offers the best quality and facilities.

Acquiring the correct equipment
The organiser will have to ask what equipment is required for the event and acquire it. Usually it will be projectors, sound equipment, computers, chairs and anything else which the company has asked for.

Catering
If the event is lengthy then the company will have to provide food and drinks for its guests. For special dietary needs the organizer will have to contact the guests so that these can be specified.

Arrange speakers for the event
Some events may require central features or stars. The organiser will have to verify, check their availability, along with their fees to attend the event.

Prepare documents
For the event to succeed invitations have it be sent to event attendees, promotional brochures, menus, itineraries and minutes also have to be printed. These are important as it gives the attendees the information about the event.

Promoting the event
All parties involved in the event must have advanced notice of the event so that they can prepare and make arrangements for it. So the organiser must plan everything and send dates to everyone.

Booking Hotels and accommodation

For some of the staff or speakers they may be traveling too far for the event and may not be able to travel home once the event is over. Organisers will have to accommodate this and book hotels for such individuals.

2. Complete the table below by identifying two ways of providing support before, during and after a business event. [1.2]

Before
During
After
1.
Check guests that are attending and if special requirements are needed.

1.
Distribute documents and collect feedback.

1.

Write a review on the event with pictures and guest to send to clients as a newsletter.

2.
Confirm dates, venue and catering needs.

2.

Help seat guests and look after speakers.

2.
Note all support assets that were used with a personal note with a review whether or not to use again.

Section 2: Being professional

This section will help you to evidence Learning Outcome 2: Understand the purpose of displaying professional and helpful behaviour whilst supporting a business event and how to do so.

Learning objective
Place in Assessment
2.1 Explain the purpose of displaying professional and helpful behaviour when supporting a