Fire Evacuation Meeting
December 23, 2019
0900hrs – 1130hrs
Padre White Lounge

Meeting called by:
Positive Outlook Company
Type of meeting: Planning
Planning
Facilitator:
Tom Jones
Note taker: Sally Fairfield Sally Field
Timekeeper:
Sally Field

Attendees:

Tom Jones, Fred Nerks, Sally Field, Peter Rabbit, Karen Goat, Peter Hazard
Apologies:
Nil
Minutes of last meeting Sally Field
Minutes
Agenda item:
O901hrs
1. Proposed Planned Evacuation Routine, Companies fire/ evacuation policies.
Presenter:
Tom Jones
Discussion: Welcome by Tom Jones explanation of meeting purpose given Request for all phones to be turned off.
Companies fire evacuation procedure need to comply with the companies fire safety policies and government by-laws.
Building Plan shown

Action items
Person responsible
Deadline
Nil action required

Agenda item:
0938hrs
Role of Fire Brigade in the event of fire or evacuation of building and requirements of this department
Presenter:
Fred Nerks
Discussion: Fire chief would take command on delegating tasks in the event of fire.
Fire Brigade free uncluttered access to all parts of building at all times
Have access to building plans displaying location of exit doors fire extinguishers etc
.A plan of building to be placed clearly in foyer showing locations of fire equipment, exits and evacuation assembly point.

Action items
Person responsible
Deadline
Plan of building charting the above needs Tom Jones
20th Jan

Agenda item:
1000hrs
Fire wardens role in event of fire, evacuation
Presenter:
Karen Goat
Discussion:
Fire Warden will delegate duties and direct staff to appropriate areas in the event of fire. Fire warden will do roll call to identify if any person is missing. Was determined more Fire wardens needed
Karen voiced concern she was unsure of fire wardens role compared to the fire chief Fire wardens role explained by Fred Nerks (fire brigade chief) Participants agreed a role description should be prepared and issued

Action items
Person responsible
Deadline
Fire wardens selected Karen Goat 10th Jan Fire Wardens role description Fred Nerks 10th Jan

Agenda item:
1022hrs
Hazards and risks
Presenter:
Peter Rabbit
Discussion: Hazards that could cause problems in the event of a evacuation. Exit doors need to be cleared. Flammable liquids need to be stored in correct manner.
Determined that wheelchair access is poor in case of evacuation alterations need to be made. Ramps instead of steps suggested and agreed on by participants.

A full hazard/risk evaluation to be completed and addressed at next meeting.

Action items
Person responsible
Deadline
Full Hazard/Risk evaluation of premises inner and outer Peter