Response to Email’s
John Gomez
Colorado University
Professor Jacbobson
Phase 5 IP
May 13, 2013

Abstract This presentation will discuss two different emails, one email from Andrew who is the president of a new division that manufactures customized electrical components.
The second email is from Brenda who is the head of production and wants to purchase an offset press to save the organization an added expense.

Andrew’s Customized Electrical Components The focal point of cost control is based on the purchasing needs and all the quality services an organization would receive from purchasing from those called the suppliers. In response to Andrew’s email I will deliver a significant savings and increased profitability to his customized electrical components, which he has established in the South East. Being able to provide a cost reduction of sales is Andrew’s biggest concern. To succeed in the best possible results, the simple way is to analyze Andrew’s purchases, and put together recommendations that decrease and control the costs of the organization. By identifying cost savings there will be a need to put into practice a cost saving that will not compromise the quality of the customized electrical components or the service that the new division currently provides. In order to give Andrew the proper information I will need to request and gather information that will assist in the recommendations that help Andrew forecast, monitor and control sales expenses. Below is an email that I have written to Andrew’s Customized Electrical Components. TO: Andrew’s Manufacturing Customized Electrical Components CC: Carl, Operations Manger SUBJECT: Approaches to analyze savings and costs of customized electrical components FROM: John Gomez, Financial Accountant
Thank you for the opportunity to discuss your concerns about Customized Electrical Components with me, I offer a wide range of services in the area of costs and savings and believe that I can make recommendations that will assist in achieving success in your company. In order for me to move forward with your request I will need the new division’s budget, so I can get an itemized summary of income and expenses for a particular period because as you know preparing and planning for capital investments can be extremely difficult, frequently involving numerous employees inside the organization or sub contractors outside of the organization. Planning a budget requires putting together information about marketing, regulations, taxes, finance, manufacturing products or services and behavioral concerns of those employed by the organization. (Atkinson, Kaplan, Matsumura, & Young 2012). In making further recommendations I will also need a list of the organizational expenses to include all the salaries, insurance, advertising, travel, lodging and meals. Each of these items are costs that are incurred to generate revenue for the organization. Last I will need a copy of your expense reports as this report is a useful tool that I can review to look at actual expenses incurred as they are a source of through documentation to justify the expenses that have already occurred. (Janis, 2013). If you have any questions please respond as soon as possible so I can assist in providing the best service possible to you. When reviewing the email of Brenda, who is in charge of production she feels that if the organization should invest in a new offset press as it would result in a cost savings for the organization. Currently the organization needs manuals printed however, they send them to the local print shop; due to the life cycle of the manuals the organization prints the manuals as they need to be printed concurrent to the productions start up. In order to determine if an offset press can be put into the capital expense budget I will need a cost breakdown, because capital equipment does