Report writing

A report is a structured written presentation directed to interested readers in response to some specific purpose, aim or request. Here you can access information on how improve your report writing skills.

Page Index

Characteristics of an effective report
Report structure
Report writing procedure stage 1: Planning
Report writing procedure stage 2: Writing
Report writing procedure stage 3: Formatting, revising and proof-reading

Characteristics of an effective report
A report is a structured written presentation directed to interested readers in response to some specific purpose, aim or request. There are many varieties of reports, but generally their function is to give an account of something, to answer a question, or to offer a solution to a problem.

An effective report is:

Appropriate to its purpose and audience
Accurate
Logical
Clear and concise
Well organised with clear section headings.
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Report structure
One important advantage that a report has over other written communication is that it follows a standardised format. This enables readers to find and focus on specific pieces of information. Most reports are modelled on the following structure (modified where necessary).

Transmittal document
Title page
Table of contents
Abstract/Executive Summary
Introduction
Discussion
Conclusions
Recommendations
Bibliography.
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Report writing procedure stage 1: Planning
Define the purpose:

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