You are part of the five-member team responsible for selecting the new admission/discharge/transfer (ADT)/MPI for your facility. You are replacing an existing MPI that no longer meets the needs of your organization. Even more important, in 18 months the MPI will no longer be supported by your vendor. The functional requirements and the request for proposal have been developed. The RFP is due back from the vendors in 1 week. Your facility wants to make the decision about which system to choose within 3 months. Your assignment is to evaluate the RFP’s returned and to develop a plan to guide the team in the evaluation and selection of the final system. Your plan should answer these questions:
a) What process(es) will be used to evaluate For example: 1. The ability to identify capacity statistics and patient information such as admissions, discharges, room information and basic patient demographics through Admission/Discharge/Transfer (ADT) interface capability 2. Ability to view, track and provide through client workstations: a. Current bed status b. Pending admissions c. Transfer requests d. Off-service placement 3. View of house capacity in one-screen/scroll view 4. Ability to support multiple users logged in concurrently at multiple sites 5. Ability to dispatch patient escort 6. Multi-level performance tracking report package, etc… • Look hard at the vendor’s track record on previous similar projects and contact previous clients. • Extent to which the vendor’s philosophy of systems development aligns with the organization’s needs • Hold a bidders’ conference to answer vendors’ questions about the RFP which gives all the vendors the opportunity to receive the same information • Use common evaluation method as "weighted attribute analysis" which involves assigning weights to each evaluation criteria or question. The weight reflects the importance of the question, and defines its contribution to the total score. When the vendors have submitted their responses, the answers are scored by different people in parallel, and a weighted
