Your Address
City, State, Zip Code
Your Phone Number
Your Email Address

Date

Employer’s Name
Employer’s Title
Name of Company/Organization
Address
City, State, Zip Code

Dear Mr./Ms./Dr. (Last name of contact):

First Paragraph – Indicate why you are writing. Provide information showing your specific interest in the company/organization and interest in the job/internship. Also, indicate how you became aware of the opening (e.g., a newspaper –include the name of the publication and date).

Second Paragraph – Highlight one or two qualifications you feel would be of greatest interest to the employer, addressing your remarks to his/her point of view. Provide details of your background that will show the reader why he/she should consider you as a candidate. If you have had related experience or specialized training, point it out as well. Expand on the information stated in your resume in a narrative fashion.

Third Paragraph (Optional Paragraph) – You could go into more experience that will reinforce your qualifications. Emphasize your skills, abilities and personal traits that relate to the position for which you are applying. Remember the reader will view your letter as an example of your writing skills.

Fourth Paragraph – Take action! Indicate that your resume is enclosed (or attached when applying through email). If appropriate, state that you will be contacting the employer within a specific time frame to verify that all application materials have been received. Remember to thank the reader for his/her time and consideration and supply the preferred means of contact if they would have any questions for you.

Sincerely,

(Write Your Signature Here)

Your name (typed)
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You may also use your “resume header” to create a consistent branding for yourself.

In the case you do not know the “employer name, title” omit this information. Also include a Subject line vs. a Greeting Line.