Essay on Business: Organizational Structure and Job Roles

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BTEC Business Unit 4: People in Organisation’s

Learner Name:
Centre Number: 54355
BTEC Business

Learner No:

Unit 4: People in Organisation’s




The aim of this unit is to enable you to understand the part played by people in business organisations. You will do this through a study of job roles and their functions. You will consider the different structures of business organisations, as well as considering your own preparation for employment and career planning.

Work covered
You will:
Know about job roles and their functions in organisations
Be able to produce documentation for specific job roles
Be able to prepare for employment and plan career development

Know about job roles and their functions in organisations
Job roles and functions: directors e.g. looking after interests of shareholders, deciding policy or strategy; managers e.g. motivating staff, target setting, recruitment and dismissal, allocating work, communicating, planning and decision making, problem solving; supervisors/team leaders e.g. managing operatives, motivating, allocating tasks; operatives e.g. day to day general work; assistants or support staff e.g. clerical duties, Organisational structures: e.g. hierarchical, flat, matrix, functional, divisional

Be able to produce documentation for specific job roles
Methods of drawing up a job description and a person specification: department, e.g. staff in the department draw up a description of what the job entails and the qualities required; existing job holder e.g. current job holder draws up description and lists qualities required; interview e.g. current job holder is interviewed to find out what is involved and qualities required of the new recruit
Contents of a job description: title, location, description of organisation’s business, purpose of job, main tasks, standards, required, pay and benefits, promotion prospects, lines of reporting
Contents of a person specification: attainments, e.g. qualifications; special aptitudes e.g. numeracy; interests; personal qualities/disposition e.g. leadership qualities; circumstances e.g. mobile or not; competency profiles e.g. what the candidate should be able to do
Applying for jobs: job specifications; person specifications; application forms; curriculum vitae; letters of application; preparing for interviews e.g., preparation, dress, research, questions to ask, question anticipation, confidence, body language, voice

Be able to prepare for employment and plan career development
Personal audit: knowledge; skills e.g. technical, practical, communication; matching knowledge and skills to job opportunities
Types of employment: e.g. full-time, part-time, permanent, temporary, seasonal, paid, voluntary
Sources of information and advice: sources e.g. advertisements, word of mouth, employment/government agencies; advice e.g. government agencies, careers advisers, tutors, existing and previous employers, careers fairs, friends and family
Career development: in the workplace e.g. induction, training needs, development plans, performance targets, certificated training, un-certificated training, personal development, flexible working, progression opportunities; in education e.g. qualifications needed for course entry, length of courses, practical experience entry requirements, progression from education courses to professional training

Everyone will be completing the PASS criteria work that is set. These activities will be the main focus of the preparation work needed for the task. You will also have the opportunity to do MERIT and DISTINCTION work which will be extension tasks. There are other tasks included to extend your depth of knowledge and understanding.

P1: describe the main job roles and functions in an organisation